For Condo & HOA Board Members
See Your Biggest Reserve Risks, Before They Become Special Assessments
A clear, affordable reserve planning snapshot that shows where your funding is heading, highlights your biggest risks, and helps your board plan responsibly, without the cost or delay of a full engineering study.
$297 Flat Fee. 3-5 Day Delivery.
“Trusted, practical guidance for volunteer boards.” Created by a condo board member with 30+ years of board and treasurer experience.
✔ Avoid surprise special assessments ✔ Document fiduciary diligence ✔ Protect long-term property values
Most Condo and HOA Boards Aren’t Ignoring Reserve Planning - They’re Guessing Under Pressure
You may recognize some of these situations:
No one can clearly explain how the next roof, paving, or siding project will be paid for.
Reserve contributions are based on an arbitrary percentage, not documented future costs.
Budget meetings stall because no one wants to suggest raising fees
Boards delay action because full reserve studies feel expensive, slow, or overwhelming.
New legislation and lender scrutiny are increasing pressure on underfunded reserves.
Everything looks "fine" until a major project comes due and the cash isn't there.
The problem is not bad intentions.
It is the lack of clear, affordable insight into the biggest risks.
I Understand This Problem - Because I've Been in Your Seat
Built from real board experience
I'm not a consultant who parachutes in with a clipboard. I've served 30+ years on condo boards, including multiple terms as treasurer.
I've navigated Hurricane Irma recovery efforts, brainstormed creative solutions to a complex $13 million lake restoration project that we resolved for $100k by implemented a biological remediation strategy. And I've sat through countless budget meetings where capable, well-meaning board members struggled, not because they didn't care, but because they lacked clear information about their largest future expenses.
That's why I created ReserveScan™.
ReserveScan™ puts a light on reserve risks, identifies funding gaps, and helps you make informed decisions before emergency assessments, or last-minute fee increases, become unavoidable.
ReserveScan™ - Built by a board member for board members.
Because Not All Reserve Items Carry Equal Risk
ReserveScan™ intentionally focuses on the highest-impact reserve components that drive most long-term funding risk for Condominium and HOA associations..
In many associations, just 10 major common-area components account for roughly 70–80% of total reserve exposure.
By prioritizing these items, ReserveScan™ helps boards see their real financial risk quickly, without false precision or unnecessary complexity.
Designed to help boards act responsibly now, not perfectly later.
Boards use this approach as an early step before commissioning a full reserve study
Focused By Design
What You Get With ReserveScan™
See Exactly What You'll Get
Not ready to commit? Download a sample ReserveScan™ report to see how we present reserve risks, funding projections, and actionable recommendations.
No email required. See the format and level of detail your board will receive.
A Board-Ready Report That Answers Your Critical Questions:
✓ 30-year funding projection showing when major expenses hit and whether you'll have the cash
✓ Focus on the 10 highest-impact components (roofs, paving, siding, pools, etc.) that typically represent 70-80% of your total reserve risk
✓ Verified cost estimates using National Baseline Cost Data and standard inflation assumptions
✓ Clear identification of funding gaps so you can plan fee adjustments or special projects proactively
✓ Documentation of fiduciary diligence that shows your board took reasonable steps to understand reserve obligationsAll delivered in a format board members can actually understand and use.
THE SIMPLE 3-STEP PROCESS
Step 1 — Start Your ReserveScan™
Tell us a few essentials about your community, such as “major common elements”, “reserve balance”, and “annual budget”. We make it easy by asking only what is necessary.
Step 2 — We Analyze & Verify
We analyze your data using satellite mapping, standardized cost tools, and national pricing tables, then cross-check results to flag inconsistencies.
Step 3 — Get Your Report in 3-5 Days
You receive a board-ready PDF highlighting funding gaps, major cost drivers, and long-term reserve risk with a clear executive summary.
Simple. Predictable. No upsells.
Not sure if you need a full reserve study yet? Learn how to decide.
"What You'll Need to Get Started"
Current reserve fund balance
Annual reserve contributions
List of your top 10 major components (roofs, siding, asphalt, etc.) and their approximate age. We give you a major component checklist to work with.
Any known upcoming projects
Don't have exact numbers? That's fine. We'll work with reasonable estimates and note assumptions in your report.
ReserveScan™ vs Full Reserve Study
| Feature | ReserveScan™ | Full Reserve Study |
|---|---|---|
| Cost | $297 flat fee | $3,000-$8,000+ |
| Timeline | 3-5 days | 4-8 weeks |
| Components Analyzed | Top 10 high-impact items | Every common element |
| Site Inspection | Satellite and aerial review | Physical walkthrough |
| Best For | Early planning and risk identification | Regulatory compliance and detailed engineering |
| Certification | Preliminary financial assessment | Licensed engineering report |
ReserveScan™ is designed for boards that need clarity now, providing practical insight to help determine whether a full reserve study may be needed later.
Think of ReserveScan™ as a first step to understanding your situation before investing in a comprehensive engineering study.
What You Receive
Board-ready ReserveScan™ Report
Estimated reserve funding & expense analysis
Focused review of top high-impact components
30-year projection showing expenses & funding trends
Cost verification against National Baseline Tables
Standard 3% inflation and 1% interest assumptions
Clear explanation of risks and possible funding approaches
A professional ReserveScan™ report, delivered in a format board members can actually use.
What's Included in Your ReserveScan™ Report
Frequently Asked Questions
FAQ’s
Do I Need a Full Reserve Study?
No. ReserveScan™ is ideal if:
Your board needs clarity now, not months from now
You want to understand reserve risk before spending thousands
You are preparing for future compliance or lender review
You need documented good-faith planning
You want to know whether a full study is truly necessary
Yes. A full reserve study is appropriate when:
Certification is required by law, lenders, or documents
Your association is large or complex
Detailed component inventory is necessary
Engineering sign-off is required
Many boards use ReserveScan™ as a first step, then commission a full reserve study later with better insight and stronger preparation.
Is ReserveScan™ accurate enough to rely on?
Yes, for its intended purpose. ReserveScan™ uses standardized reserve methodologies, national cost baselines, and verification steps. It's designed for early planning and risk identification. While it's not a substitute for an engineer's site inspection, which can cost thousands of dollars, it's accurate enough to identify funding gaps, understand major risks, and guide responsible board decisions.
ReserveScan™ is intentionally designed as a low-cost, preliminary reserve planning estimate that focuses on the highest-impact reserve components.
Why not just wait for a full reserve study?
Waiting often means falling behind. Many small associations delay full reserve studies due to cost and timing. ReserveScan™ helps boards act proactively before shortfalls turn into assessments.
If you are trying to decide whether your association needs a full reserve study now, or a ReserveScan™, you can read a clear comparison here: Full reserve study or a ReserveScan™
What if we're a small association?
Small associations often benefit most from ReserveScan™ because full reserve studies can be prohibitively expensive relative to your budget. The $297 flat fee makes responsible planning accessible.
How soon will we get the report?
Most reports are delivered within 3-5 business days of receiving your information.
How does this help with fiduciary responsibility?
ReserveScan™ documents that your board took reasonable, good-faith steps to understand reserve obligations and plan accordingly. The report clearly identifies assumptions, risks, and funding gaps in writing, which supports prudent decision-making.
Can the board ask questions about the ReserveScan™ results?
Yes. ReserveScan™ includes a follow-up Q&A with the boards designated representative. This allows questions about assumptions, funding projections, and key findings to be addressed clearly and to confirm that the analysis reflects their property accurately.
Our goal is not just to deliver a report, but to ensure the board is comfortable using the ReserveScan™ results as a practical planning tool and as documentation of good-faith reserve planning.
ReserveScan™ is designed for early-stage reserve planning and risk identification for condos and HOAs, not as a substitute for a licensed engineering reserve study.
"We were facing a roofing, siding and private road replacement with no clear plan. ReserveScan™ showed us where we stood and gave us the time we needed to prepare, avoiding a large special assessment down-the-road."
- 18 Unit community, North Kingstown, RI
Stop Guessing. Start Planning.
Order Your ReserveScan™ Today
ReserveScan™
One Simple Plan. One Clear Price - $297
What's Included:
Board-ready ReserveScan™ Report (PDF)
30-year reserve funding & expense projection
Focused analysis of top 10 high-impact components
Cost verification against National Baseline Tables
Clear explanation of risks and funding options
Delivered in 3-5 business days
No hidden fees. No Upsells. No Pressure.
Transparency & Compliance
ReserveScan™ provides an Estimated Reserve Study as a preliminary financial assessment. The report is designed to support budgeting decisions and help boards understand potential funding gaps and reserve risk.
This is not an engineering report or a certified reserve study. Associations should consult licensed professionals before submitting regulatory filings or lender documentation.
All component costs and useful lives are cross-checked against National Baseline Tables with standard inflation adjustments applied. ReserveScan™ supports informed decision-making and does not replace professional engineering, legal, or financial advice where required.